Character Certificate in Nepali: Meaning, Format and Sample for Study Abroad

What Is a Character Certificate, and What Does It Mean in Nepali?

A character certificate in Nepali is called चारित्रिक प्रमाणपत्र (charitrik praman patra): a letter from your school or college about your study and good conduct.

The word “character” here means how you behaved as a student. Thapathali Campus lists it on its college letter page as a paper you apply for after your program ends. You usually get a new one at the end of each level, such as SEE, +2 and bachelor’s.

Keep it with your other study papers. Our guides to study in Canada from Nepal and study in Australia from Nepal show where papers fit in the full plan. Our study abroad resources cover the rest.

Do You Need a Character Certificate to Study Abroad?

Not always: each college or office has its own list, so keep one ready and check that list before you upload.

In Nepal, colleges often ask for it at admission. Tribhuvan Multiple Campus wants 2 copies each of your SLC and +2 ones in its bachelor’s admission list. A foreign university sets its own list, so follow what it asks.

Two Nepal steps do not list it. The NOC portal does not name it, and our guide on how to apply for NOC shows what it does ask. For a migration certificate, the TU exam office lists your registration card and a campus note.

For visa papers, go by the list for your country. See the Canada student visa requirements or the Australia student visa requirements.

Who Issues a Character Certificate in Nepal?

The school, college or campus where you finished that level issues it, normally after your result is out and your clearances are done.

If you changed school or college between levels, go to the one where you finished each level. Each office can only speak for your time there. Your grade sheet may come from your board or university, but this letter comes from your own school or college.

How Do You Get a SEE Character Certificate?

Ask the school where you sat your SEE, because the SEE character certificate comes from that school and not from a central office.

Some schools publish a notice asking students to collect it with the grade sheet, as in this Mohanmaya Secondary School notice. If you left long ago, call the school office with your symbol number and passing year.

You may need this paper again, because some +2 and bachelor’s colleges ask for a copy. Older students may have an SLC one instead, and Tribhuvan Multiple Campus uses that name on its list. Keep the original safe and use copies wherever you can.

Is a Character Certificate the Same as a Police Report?

No: your school or college gives the character certificate, while Nepal Police gives the police report, and you can’t use one in place of the other.

The confusion comes from the name, as people also call the police report a “police character certificate”. If a visa office asks for a police certificate, it means the Nepal Police one. IRCC’s page for Nepal says you register through the Online Police Clearance Registration System. Our police clearance report guide explains the steps.

If you still need the others, see our guides on how to get transcripts in Nepal and the recommendation letter for study abroad.

What Documents Do You Need for a Character Certificate?

Most colleges want your transcript copy, library clearance, photos and a fee receipt, but each college has its own list.

We found no one list for all of Nepal. Here are 3 real ones to compare, and then you can ask your own college.

Your citizenship or birth record may also come up. Our guides on the citizenship certificate and the birth certificate for study abroad can help.

How Do You Apply for a Character Certificate Step by Step?

Ask your college for its list, finish your clearances, fill in the form, pay the fee, and check the certificate before you leave.

1. Ask first. Call or visit the administration, exam or records office. Ask about the list, photos, fee and whether the form is online.
2. Finish clearances. Colleges often check that you owe nothing. At Prime College this means the faculty coordinator, administration, store and library. TU’s Geology department wants 3 clearance letters first.
3. Prepare your papers. Take originals to show, and copies to submit. Your name, birth date and registration number should match on all of them.
4. Fill in the form. Use the same English spelling as your passport and transcript. If a form asks for your postal code, use our Nepal postal code finder.
5. Pay and keep the receipt. Pay only by the method your college publishes, such as a bank voucher or its finance office.
6. Collect and check. Read every detail at the counter, because a mistake is easier to fix on the spot.

Names and dates cause the most trouble. If your passport does not match your school records, read our Nepal passport for study abroad guide. If your address differs across papers, see our address verification document guide.

What Is the Character Certificate Format?

There is no single compulsory format in Nepal, so each school or college uses its own letterhead and wording, but the same details usually appear.

If your certificate shows a GPA, make sure it matches your grade sheet. Our NEB GPA calculator helps you check +2 grades.

What Does a Character Certificate Sample Look Like in English and Nepali?

These 2 samples show the usual structure only, and your school or college must write and issue the real one.

A certificate you write yourself has no official value. Do not ask the college to add anything it cannot verify. A Nepali one may use Bikram Sambat dates, so check them against your passport with our Nepali date converter.

Sample in English

Ref. No.: [number]
Date: [day month year]

TO WHOM IT MAY CONCERN

This is to certify that Mr./Ms. [student’s full name], son/daughter of Mr. [father’s name] and Mrs. [mother’s name], was a regular student of this institution from [year] to [year].

He/She completed [program or level] under [board or university] with [grade or GPA]. The registration number was [number], and the roll number was [number].

During this period, his/her conduct, character and discipline were found to be good. We wish him/her every success.

[Name and post of the official]
[Signature and official stamp]

नमूना (Sample in Nepali)

चलानी नं.: [नम्बर]
मिति: [मिति]

चारित्रिक प्रमाणपत्र

[जिल्ला] जिल्ला निवासी श्री [बुबाको नाम] तथा श्रीमती [आमाको नाम] का छोरा/छोरी [विद्यार्थीको नाम] ले यस संस्थामा [वर्ष] देखि [वर्ष] सम्म अध्ययन गरी [तह] उत्तीर्ण गर्नुभएको छ।

अध्ययन अवधिभर निजको आचरण र चरित्र राम्रो रहेको व्यहोरा प्रमाणित गरिन्छ।

[अधिकृतको नाम र पद]
[हस्ताक्षर र संस्थाको छाप]

How Much Does a Character Certificate Cost, and How Long Does It Take?

There is no published national fee or time, and the colleges that publish a figure show different amounts, so ask your own office.

Nepal Law Campus lists a bank voucher of Rs 500. Prime College asks for Rs 1000 and says to collect it after a week of submitting. These are only examples and can change.

Time depends on your clearances and on how quickly the office can find your record, so start early. Old records can take longer. The certificate does not usually carry an expiry date, but a university can still ask for a recent copy or for direct verification.

Which Character Certificate Should You Submit?

Usually the one from your last level, and sometimes earlier ones too, so keep all of them.

When a list says “previous academic records”, ask if that means your character certificate too. A quick email saves a repeat upload later. If you need your Nepal degree checked as well, read our guide to degree equivalence in Nepal.

How Do You Fix a Mistake or Replace a Lost Character Certificate?

Go back to the office that issued it, because only that office can correct it or give you a new copy.

Never edit the PDF or correct a photocopy yourself. For a mistake, the office may ask for a written request, the old certificate, and proof such as your citizenship or passport. If the same error is in your university or board record, fix that record first.

For a lost or damaged paper, ask whether the college gives a duplicate or a certified copy. Share your batch, program, roll number and passing year, as old files take time to find. Ask the university if it accepts a copy marked “duplicate”.

How Should You Prepare It for University Applications?

Scan the full page in colour, match it to your other papers, and only translate or notarise it if the university asks.

Make sure the letterhead, signature, stamp and date all show, with nothing cut off. If yours is only in Nepali, the university may ask for an English copy. A translation changes the language, and a notary confirms a copy or a signature. So ask which one you need before you pay.

Your study papers are only part of the file. Your money papers may include a relationship certificate, a bank balance certificate and education loan papers.

Want someone to check your file? Our counselors in Kathmandu, Lalitpur, Chitwan, Itahari and Pokhara can go through it with you. Just talk to a Goreto counselor.